NB/PEI ASHRAE Commitees and their Missions

(Taken from the Manual for Chapter Operations, 1998 Edition)

Student Activities Committee

The Student Activities Committee (SAC) is appointed by the President-Elect in conformance with the chapter bylaws, and should be composed of a chair and at least three chapter members. It is recommended that the chair accept a term of at least two years so as to maintain continuity of the chapter educational activities. The chair of the committee is expected to attend the SAC workshop at the CRC. The committee should be responsible for performing the following functions…

1. Act as a liaison between the chapter and area educational institutions
2. Develop and coordinate scholarships and other student incentive awards
3. Encourage the formation and continuing operation of student engineering organizations such as ASHRAE Student Branches, and recruit new students
4. Provide information on present and future industry manpower needs at both faculty and student levels by means of counseling, programs, group discussions, etc…
5. Promote credit courses in the fields of heating, ventilating, air conditioning, and refrigerating at universities, colleges, technical institutes, and junior colleges.
6. Provide speakers to college and high school groups. Provide individual counseling to promote HVAC&R fields of interest to college students.
7. Plan use of visual aid presentations for junior and senior high schools and trade school groups. Materials are available through the Regional Vice Chair for Student Activities.
8. Cooperate with and seek advice from the Regional Vice-Chair for Student Activities. (For chapters assigned to a region)
9. Provide to the Regional Vice-Chair (where applicable), in a timely fashion and according to the rules, complete statistical report forms for the Presidential Award of Excellence. Chapters that are not assigned to a region should submit their PAOE forms directly to Society Headquarters.

Technical, Energy and Government Activities Committee

The Technical, Energy and Government Activities Committee is appointed by the President-Elect in conformance with the chapter bylaws. The committee should be composed of the chair and at least three members. The chair of the committee is expected to attend the Technical, Energy and Government Activities Workshop at the CRC meeting. The duties of this committee are as follows:

1. Coordinate dissemination of technical information in the chapter’s geographic area.
2. Promote and administer Technology and Government Affairs Awards program at the chapter level and encourage entries in the regional competition.
3. Provide input to, and maintain liaisons with local, provincial and state governments on technical issues.
4. Promote the appointment of chapter members to local, provincial and state governmental advisor bodies.
5. Keep the chapter informed on governmental activities on technical issues related to heating, ventilating, refrigeration and air conditioning.
6. Investigate government-related matters as may be referred by the chapter’s president of Board of Governors.
7. When the chapter has been requested by a governmental body to assist in the writing of development of a regulation, a code, an ordinance or law, or to participate as a member of an advisory group to a government agency, it may do so when approved by the Board of Governors, provided such activity:

   - Does not conflict with Society or chapter bylaws;

   - Does not conflict with Society publications;

   - Involves technical aspects only and not political aspects;

   - Does not involve lobbying (see government affairs section in the TEGA Manual for Chapter Chair);

   - Utilizes as a base for such activities ASHRAE standards and Society policy documents.

8. Provide assistance to the Chapter Publicity Committee in contacting local news media and chapter publications and offering to provide necessary information and material.
9. Provide assistance to the Chapter Historian in maintaining a history of the chapter’s technical, energy and governmental activities.
10. Chapters assigned to a region report to the Society through the Regional Vice Chair for the Technical, Energy and Government Activities Committee.
11. Chapters assigned to a region assist the Regional Vice Chair for Technical, Energy and Government Activities to achieve the goals of the Society at the chapter level.
12. Chapters assigned to a region provide written reports of PAOE activities to the Regional Vice Chair, as required, on a timely basis. Chapters not assigned to a region report PAOE activities directly to Society Headquarter.

Chapter Programs Committee

The Chapter Programs Committee is appointed by the President-Elect in conformance with chapter bylaws. The committee should be composed of the chair and at least three members. The duties of this committee are as follows:

1. Hold the first meeting as soon as practicable after appointment to plan the overall program and to discuss subjects and speakers. By making one member individually responsible for each meeting, an active sense of participation is encouraged.
2. Contact and make arrangements for speakers for programs and technical sessions at chapter meetings. Expenses that may be involved should be anticipated and reported to the Board of Governors to obtain authorization for reimbursement.
3. Determine and special requirements of the speaker – projector, (and operator), screen, P.A. systems, blackboard, chalk, pointer, lectern, etc.

   Obtain a brief outline of the talk to be presented and a thumbnail sketch of the speaker’s background for introduction purposes at the meeting. Make arrangements for the speaker’s arrival at the meeting and act as his/her introduction to officers before the meeting and act as his/her host throughout the meeting. Assist the speaker with hotel accommodations and travel arrangements.

4. Thirty days prior to any meeting, give the secretary and Publicity Committee a brief description of the talks to be presented for use in preparing the announcement of that meeting.
5. Send to the speakers, in advance of the meeting, a copy of Section 5.9 of this manual, entitled "Advice to Speakers."
6. Distribute Chapter Evaluation Form to be used for the evaluation of chapter programs, technical sessions and technical seminars.
7. Write a letter to the speaker after the meeting, expressing appreciation for his/her time and effort.
8. Keep a record of meeting attendance for future planning.
9. Coordinate with other chapters or the Regional Vice Chair of Chapter Programs (where applicable) to enable outside speakers to participate in consecutive meetings.
10. Coordinate the efforts of the chapter regarding continuing education by making arrangements with area educational institutions for continuing education courses an by other available means.
11. Develop and administer an active "Speakers Bureau" to present talks and seminars to chapters and regions.
12. For chapters assigned to a region, the chair of the committee is expected to attend the Chapter Programs Committee Workshop at the CRC meeting.

 Chapter Historian

The Chapter Historian is appointed by the President-Elect in conformance with the chapter bylaws and shall be a member who is interested in collecting historical data. Duties of the Chapter Historian shall include the following:

1. Request long-time members to write their versions of the industry history and its progress. These could be in the Historian’s file and shown at CRC.
2. Take pictures of chapter functions and, if possible, of old air conditioning and refrigeration installations in the chapter area, for inclusion in records and for programs.
3. Check with the chapter secretary for the availability of chapter items of a historical nature.
4. If the chapter is in a metropolitan area, try to get a member to furnish library space for artifacts and historical materials for chapter use.
5. Attend each CRC and report its progress to the Regional Historian for comparison with other chapters. (For chapters assigned to a region.)
6. Prepare chapter history starting with the chapter historical questionnaire furnished by Headquarters.
7. Update historical records yearly.
8. Provide the chapter newsletter editor something about chapter history and progress to include in the newsletter when appropriate.
9. Prepare a display for a chapter meeting at least once a year.

 Membership Promotion Committee

The Membership Promotion Committee is appointed by the President-Elect in conformance with chapter bylaws and should be composed of a chair, co-chair and at least 3% of the chapter’s area-assigned members. It is recommended that the co-chair and at least two years so as to maintain continuity of the chapter membership promotion activities. (First year as co-chair; second year as chair). The duties of this committee are as follows:

1. A. Attract qualified new members who will take an active part in the activities of the Society, both locally and at Society level.
2. Broaden the type of membership to include all grades of eligible members from all segments of industry which are concerned or connected with heating, refrigerating, air conditioning and ventilating.
3. Encourage advancement to higher grade of membership when candidates’ qualifications meet the specified requirements.
4. In conjunction with the secretary, ascertain that all prospective chapter members are bona fide members of the Society.
5. Reduce the number of member resignations.
6. Advise the President and the Reception Committee when new members are elected or when members advance in membership grade, to ensure proper recognition at the chapter meetings and in the chapter publications.
7. Organize and execute membership drives.
8. Receive from Attendance and/or Reception Committee a record of the names of people attending the chapter meetings.
9. For chapters assigned to a region, cooperate with and seek advice from Membership Promotion Regional Vice Chair.
10. Obtain and maintain an adequate supply of membership application forms and see that there is a supply at chapter meetings.
11. Review each member’s status to select and recommend to Society, members for honors and awards.
12. Encourage upgrade of student members.
13. For chapters assigned to a region, the incoming chair of this committee is expected to attend the Membership Promotion Workshop at the CRC.